what is word processor

 

Word processor:- it is the application software.

►     It enables to type text, create documents, compose letters and can also help in editing modifying, printing and saving them.

►     Open office writer , ms word, Abiword, kword , wordperfect and lyx are the example of word processor.

►     There are following features of word processor such as:-

§  We can edit the document in easily way without making the document messy. There is no need to rewrite or retype the whole document while doing alteration.

§  It provides interactive interface which makes it convenient to type document without using pages or pens.

§  In word processor we can easily navigate between pages. i.e. A user can easily switch from one page to other page.

§  It also provides formatting features so that user can change the look of document by changing colour , underline , style or appearance of the text, etc.

§  In word processor graphical picture can be added in the document. there are various tools to draw figures are also provided in many word processors.

§  It also provides spelling and grammar features. It detects the spelling and grammatical mistakes made in a document and provide suggestions to rectify them.

§  It also provides OLE(object linking and Embedding) features that helps to link or embed various objects in a document from outside.

§  It also provides mail merge features that helps to sent multiple copies of the same letters to any one.

§  It also provides an auto-complete feature of a word processor helps in automatic typing of certain words, phrases, symbols, etc.

It also provides find & replace features.

Character formatting :-the process of changing appearance of text or character is known as character formatting .

Change the font style , size , colour..etc are the character formatting process.

 

Superscript:- it is a features of word processor that raises the text above the baseline and decreases the font size.

e.g.- A² + B²   ,   x²   H²

 

subscript:- it is a features of word processor that lowers the text below the base line and decreases the font size.

e.g.- H₂ O ,    co₂  H₂

spacing :- it enables the font to expand or contract width wise.

Pair kerning :- it is a features of word processor that enables to apply automatic kerning for fonts above a certain size by adjusting the font size in points , if necessary.

 

Kerning :- it is the adjustment of space between letters so that no letter appears too far from its neighbouring characters.

 

Format paintbrush :- it is a tool which is used to apply the same type of formatting which is on a particular content to some other content.

Q .How to use format paint brush?

First of all select the formatted text.

After that go to format painter option and click on it.

After that click on desired content or text which to be format.

 

Text Alignment:- it is the layout of the text in a paragraph with respect to the page margins i.e. the position of the text in a paragraph , with respect to the different margins of the document.

·        The alignment of the text is always in horizontal direction in word processor.

 

Horizontal Alignment :- The alignment of the text with respect to left and right margins of the document is known as horizontal alignment.

·        Left alignment is the default horizontal alignment.

There are four types of horizontal text alignments such as:-

1.     Left Alignment

2.     Right Alignment

3.     Center Alignment

4.     Justified Alignment

 

1.     Left Alignment:- The alignment of the text towards the left side is known as left alignment.

 

2.     Right Alignment:- The alignment of the text towards right side of the page is known as right alignment.

 

3.     Center alignment:- The alignment of the text at the center of the page is known as center alignment.

 

4.     Justified Alignment :- The alignment of the text equally towards both the sides is known as justified alignment. 

 

 

How to set left Alignment ?

►  First of all select the text or a paragraph of the document.

►  After that click on left alignment tool.

How to set right Alignment ?

►  First of all select the text or a paragraph of the document.

►  After that click on right alignment.

How to set center alignment?

►  First of all select the text or a paragraph of the document.

►  After that click on center alignment.

How to set justified alignment ?

►  First of all select the text or paragraph of the document.

►  After that click on justified alignment.

 

 

Indentation :- it is the process of setting gap or space between the lines or paragraph from edge margin.

·        The margin settings are applied to the whole document or the text area but indentation sets the space of paragraph from the margin with respect to the rest of the text that is below or above it.

·        There are four types of indentation can be set in  such a way :-

1.     Before text

2.     After text

3.     First line

4.     Hanging

 

1.     Before text indentation:- This is used to apply the indentation on text from the left margin.

2.     After text  indentation :- This is used to apply the indentation on text from right margin.

3.     First Line indentation :- This is used to apply the indentation in first line of the paragraph from the left margin.

4.     Hanging indentation :- This is used to apply the indentation on all lines of the paragraph except the first line of the paragraph from the left margin.

 

How to apply indentation in paragraph ?

►  First of all select the paragraph and go to paragraph launcher tool and click on it.

►  Set the indent value( left  or right) or select first line or hanging option.

►  After that click on ok button.

 

Line spacing :- it is the vertical gap between  different lines of text in a paragraph.

¦ It is measured in lines or in points.

¦ It can be set to single spacing , 1.5 lines spacing , Double spacing etc.

 

How to set line spacing ?

►  First of all select the paragraph or lines of the text.

►  Click on ‘Indent & Spacing’ tab of the paragraph.

►  Set the line spacing by using different such as single , 1.5 lines , double , at least , proportional, leading and fixed .

 

Paragraph spacing :- it is the space or the gap between the paragraphs. Space can be specified in lines or in points.

How to set paragraph spacing?

►  First of all select the paragraph.

►   After that click on the paragraph launcher tool from the standard toolbar.

►  Go to  indents & Spacing features and set the value of paragraph spacing either above a paragraph or below the paragraph by increasing or decreasing values.

Page orientation:- it refers to the layout of the page in which the documents get printed either in landscape or portrait mode.

¦ In portrait mode orientation, the page is printed lengthwise i.e. from top to bottom.

¦ In landscape mode orientation, the page is printed width-wise i.e. from side to side.

 

How to set the page orientation?

►  First of all, go to the Page Layout menu and click on it.

►  After that click on the orientation option and select orientation option either portrait or landscape option and click on it.

Margin:- it is the gap between the edge and beginning of the text i.e. the outer the boundary of text in a document beyond which the contents of the document do not flow.

►  In the document, the default margins are 0.79” on top and bottom and 0.79” on the left and right.

►  There are the following types of a margin such as:-

1.     Left margin

2.     Right margin

3.     Top margin

4.     Bottom margin.

 

v Left margin:- The space between the text and left edge of the page is known as the left margin.

 

v Right margin:- The space between the text and right edge of the page is known as the right margin.

 

v Top margin:- The space between the text and top edge of the page is known as top margin.

 

v Bottom margin:- The space between the text and the bottom edge of the page is known as the Bottom margin.

 

Header:- it is a repetitive text that always displays at the top of each page which are included in the document.

 

Footer:- :- it is a repetitive text that always displays at the bottom of each page which are included in the document.

 

 

How to set the margin?

►  First of all open the document.

►  Go to the ruler and select either horizontal or vertical ruler. If you want to set-top and bottom margin then select a vertical ruler otherwise select a horizontal ruler to set left to the right margin.

 

How to set header and footer?

►  First of all, go to insert menu

►  After that click on either header or footer option.

►  After that select the desired layout of the header or footer and click on it.